[GH-ISSUE #5344] [FR] Move pages to a different workspace #2373

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opened 2026-03-23 21:21:49 +00:00 by mirror · 14 comments
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Originally created by @emmggi on GitHub (May 16, 2024).
Original GitHub issue: https://github.com/AppFlowy-IO/AppFlowy/issues/5344

Description

Move pages between workspaces. (Not spaces that exist in a single workspace, that you move between with drag and drop.)

Impact

All users.

Additional Context

We could have a small button in the options popover for each page in the panel that gives us the option to 'Move to workspace' and give us a dialog to choose a new workspace.

Originally created by @emmggi on GitHub (May 16, 2024). Original GitHub issue: https://github.com/AppFlowy-IO/AppFlowy/issues/5344 ### Description Move pages between workspaces. (Not spaces that exist in a single workspace, that you move between with drag and drop.) ### Impact All users. ### Additional Context We could have a small button in the options popover for each page in the panel that gives us the option to 'Move to workspace' and give us a dialog to choose a new workspace.
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@szefte commented on GitHub (Oct 28, 2024):

without this the notion import feature is kinda pointless. since you can only import INTO a workspace in appflowy. you end up with tons of workspaces that require consolidation, which is impossible.
moving one page at a time is not a real solution.

<!-- gh-comment-id:2442515223 --> @szefte commented on GitHub (Oct 28, 2024): without this the notion import feature is kinda pointless. since you can only import INTO a workspace in appflowy. you end up with tons of workspaces that require consolidation, which is impossible. moving one page at a time is not a real solution.
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@annieappflowy commented on GitHub (Oct 29, 2024):

@szefte , I’m just trying to get more insight into your use case. I assume your Notion setup has multiple workspaces. Since exporting from Notion is done per workspace, why do you want to combine workspaces in AppFlowy?

<!-- gh-comment-id:2443134795 --> @annieappflowy commented on GitHub (Oct 29, 2024): @szefte , I’m just trying to get more insight into your use case. I assume your Notion setup has multiple workspaces. Since exporting from Notion is done per workspace, why do you want to combine workspaces in AppFlowy?
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@szefte commented on GitHub (Oct 29, 2024):

I am very impressed you are following up.

the use case is just moving pages from one place to antorher. notion has
it. one note has it. Evernote has it.

...so we should have it I n appflowy because we want this tool to be better
than others.

let me know what I can do to contribute.

On Mon, Oct 28, 2024, 21:40 Annie @.***> wrote:

@szefte https://github.com/szefte , I’m just trying to get more insight
into your use case. I assume your Notion setup has multiple workspaces.
Since exporting from Notion is done per workspace, why do you want to
combine workspaces in AppFlowy?


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<!-- gh-comment-id:2443148909 --> @szefte commented on GitHub (Oct 29, 2024): I am very impressed you are following up. the use case is just moving pages from one place to antorher. notion has it. one note has it. Evernote has it. ...so we should have it I n appflowy because we want this tool to be better than others. let me know what I can do to contribute. On Mon, Oct 28, 2024, 21:40 Annie ***@***.***> wrote: > @szefte <https://github.com/szefte> , I’m just trying to get more insight > into your use case. I assume your Notion setup has multiple workspaces. > Since exporting from Notion is done per workspace, why do you want to > combine workspaces in AppFlowy? > > — > Reply to this email directly, view it on GitHub > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2443134795>, > or unsubscribe > <https://github.com/notifications/unsubscribe-auth/AA2FTM5TUAB2UMXQ3IXTWYDZ537RBAVCNFSM6AAAAABH2GKMM6VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDINBTGEZTINZZGU> > . > You are receiving this because you were mentioned.Message ID: > ***@***.***> >
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@chevdor commented on GitHub (Oct 29, 2024):

I would add the specific of some use case I ran into, to complement this issue.

Splitting workspaces

It is common for users to start with a single workspace and realize they should be splitting some content to share some content with others for instance.
In that case, the user creates a new workspace and needs to move some old content to the new workspace.

It sounds "easy" but that can be tricky in the case when some content reference other content. it may lead to having to reference content from another workspace. This is likely neither possible nor wanted.

Considering grids with relations:

  • Gb -> Ga
  • Gc -> Ga

Assuming all those Grids are in Workspace A and you want to move Gb to Workspace B. It now points to Ga in Worspace A. One could think we could propose the user to move Ga to Workspace B as well... but then Gc (in workspace A), would point to Ga now in worspace B.

Imo a good option would be to:

  • warn the user and ask
  • propose to duplicate the date in the new workspace (duplication is usually bad...)
  • let the user deal with the duplication

Joining workspaces

On the other hand, some user may start with several workspace because... creating workspaces may sound good (ie one workspace per project) and then realize that there are limitations to spreading content ion various workspaces.
In that case, the user will likely want to get back to a single workspace and move content from the workspace to workspace.

This use case should be simpler as it sounds like we cound simply transfer ALL the content from a workspace to another one.

<!-- gh-comment-id:2443630152 --> @chevdor commented on GitHub (Oct 29, 2024): I would add the specific of some use case I ran into, to complement this issue. ## Splitting workspaces It is common for users to start with a single workspace and realize they should be splitting some content to share some content with others for instance. In that case, the user creates a new workspace and needs to move some old content to the new workspace. It sounds "easy" but that can be tricky in the case when some content reference other content. it may lead to having to reference content from another workspace. This is likely neither possible nor wanted. Considering grids with relations: - Gb -> Ga - Gc -> Ga Assuming all those Grids are in Workspace A and you want to move Gb to Workspace B. It now points to Ga in Worspace A. One could think we could propose the user to move Ga to Workspace B as well... but then Gc (in workspace A), would point to Ga now in worspace B. Imo a good option would be to: - warn the user and ask - propose to duplicate the date in the new workspace (duplication is usually bad...) - let the user deal with the duplication ## Joining workspaces On the other hand, some user may start with several workspace because... creating workspaces may sound good (ie one workspace per project) and then realize that there are limitations to spreading content ion various workspaces. In that case, the user will likely want to get back to a single workspace and move content from the workspace to workspace. This use case should be simpler as it sounds like we cound simply transfer ALL the content from a workspace to another one.
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@szefte commented on GitHub (Oct 29, 2024):

honestly I am finding a lot of the 'you own your data' claims a bit bold
and over hyped.
the current state of the way your data is handled is very limited.

  1. you can't export your data
  2. you can't import your data
  3. now I find out can't even move data within the app

it is not a good look.

On Tue, Oct 29, 2024, 03:03 Chevdor @.***> wrote:

I would add the specific of some use case I ran into, to complement this
issue.
Splitting workspaces

It is common for users to start with a single workspace and realize they
should be splitting some content to share some content with others for
instance.
In that case, the user creates a new workspace and needs to move some old
content to the new workspace.

It sounds "easy" but that can be tricky in the case when some content
reference other content. it may lead to having to reference content from
another workspace. This is likely neither possible nor wanted.

Considering grids with relations:

  • Gb -> Ga
  • Gc -> Ga

Assuming all those Grids are in Workspace A and you want to move Gb to
Workspace B. It now points to Ga in Worspace A. One could think we could
propose the user to move Ga to Workspace B as well... but then Gc (in
workspace A), would point to Ga now in worspace B.

Imo a good option would be to:

  • warn the user and ask
  • propose to duplicate the date in the new workspace (duplication is
    usually bad...)
  • let the user deal with the duplication

Joining workspaces

On the other hand, some user may start with several workspace because...
creating workspaces may sound good (ie one workspace per project) and then
realize that there are limitations to spreading content ion various
workspaces.
In that case, the user will likely want to get back to a single workspace
and move content from the workspace to workspace.

This use case should be simpler as it sounds like we cound simply transfer
ALL the content from a workspace to another one.


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<!-- gh-comment-id:2443936971 --> @szefte commented on GitHub (Oct 29, 2024): honestly I am finding a lot of the 'you own your data' claims a bit bold and over hyped. the current state of the way your data is handled is very limited. 1. you can't export your data 2. you can't import your data 3. now I find out can't even move data within the app it is not a good look. On Tue, Oct 29, 2024, 03:03 Chevdor ***@***.***> wrote: > I would add the specific of some use case I ran into, to complement this > issue. > Splitting workspaces > > It is common for users to start with a single workspace and realize they > should be splitting some content to share some content with others for > instance. > In that case, the user creates a new workspace and needs to move some old > content to the new workspace. > > It sounds "easy" but that can be tricky in the case when some content > reference other content. it may lead to having to reference content from > another workspace. This is likely neither possible nor wanted. > > Considering grids with relations: > > - Gb -> Ga > - Gc -> Ga > > Assuming all those Grids are in Workspace A and you want to move Gb to > Workspace B. It now points to Ga in Worspace A. One could think we could > propose the user to move Ga to Workspace B as well... but then Gc (in > workspace A), would point to Ga now in worspace B. > > Imo a good option would be to: > > - warn the user and ask > - propose to duplicate the date in the new workspace (duplication is > usually bad...) > - let the user deal with the duplication > > Joining workspaces > > On the other hand, some user may start with several workspace because... > creating workspaces may sound good (ie one workspace per project) and then > realize that there are limitations to spreading content ion various > workspaces. > In that case, the user will likely want to get back to a single workspace > and move content from the workspace to workspace. > > This use case should be simpler as it sounds like we cound simply transfer > ALL the content from a workspace to another one. > > — > Reply to this email directly, view it on GitHub > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2443630152>, > or unsubscribe > <https://github.com/notifications/unsubscribe-auth/AA2FTM3X74Q4ZNTW73KQTVTZ55FOPAVCNFSM6AAAAABH2GKMM6VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDINBTGYZTAMJVGI> > . > You are receiving this because you were mentioned.Message ID: > ***@***.***> >
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@annieappflowy commented on GitHub (Oct 29, 2024):

@szefte , I don't think you statement is fair.

We allow you to export your documents as .md files and databases as .csv files.
You can import your AppFlowy data folder into an AppFlowy workspace.
Moving pages to a different workspace is a newly requested feature, which we will begin developing once we have the bandwidth.
In addition, self-hosting AppFlowy is supported and has been adopted by hundreds of users.

<!-- gh-comment-id:2443982763 --> @annieappflowy commented on GitHub (Oct 29, 2024): @szefte , I don't think you statement is fair. We allow you to export your documents as .md files and databases as .csv files. You can import your AppFlowy data folder into an AppFlowy workspace. Moving pages to a different workspace is a newly requested feature, which we will begin developing once we have the bandwidth. In addition, self-hosting AppFlowy is supported and has been adopted by hundreds of users.
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@ghanjiboy commented on GitHub (Oct 29, 2024):

My main issue with this missing feature really comes from after you've imported from Notion into a new workspace - how do you combine what you've already had into this workspace or vice versa.

<!-- gh-comment-id:2445376974 --> @ghanjiboy commented on GitHub (Oct 29, 2024): My main issue with this missing feature really comes from after you've imported from Notion into a new workspace - how do you combine what you've already had into this workspace or vice versa.
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@zhaob1n commented on GitHub (Feb 15, 2025):

Sometimes we do need to move pages to other workspaces. For one example we may have created the pages in the wrong workspace and need to move them to the correct one, which is what I am facing now. And I believe this feature is natural, since users should have full control over their files across all workspaces they own.

<!-- gh-comment-id:2660746237 --> @zhaob1n commented on GitHub (Feb 15, 2025): Sometimes we do need to move pages to other workspaces. For one example we may have created the pages in the wrong workspace and need to move them to the correct one, which is what I am facing now. And I believe this feature is natural, **since users should have full control over their files across all workspaces they own.**
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@Samcfuchs commented on GitHub (Feb 20, 2025):

@szefte , I’m just trying to get more insight into your use case. I assume your Notion setup has multiple workspaces. Since exporting from Notion is done per workspace, why do you want to combine workspaces in AppFlowy?

I'm having the same issue. I expected that uploading my notion data would add it to my existing workspace. I now have two workspaces that I can't seem to merge or combine.

<!-- gh-comment-id:2670532342 --> @Samcfuchs commented on GitHub (Feb 20, 2025): > [@szefte](https://github.com/szefte) , I’m just trying to get more insight into your use case. I assume your Notion setup has multiple workspaces. Since exporting from Notion is done per workspace, why do you want to combine workspaces in AppFlowy? I'm having the same issue. I expected that uploading my notion data would add it to my existing workspace. I now have two workspaces that I can't seem to merge or combine.
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@szefte commented on GitHub (Feb 20, 2025):

I can move pages freely in notion between workspaces and one note between
notebooks. we are talking right click copy and paste page...how is this not
a thing ?

On Wed, Feb 19, 2025, 22:54 Sam Fuchs @.***> wrote:

@szefte https://github.com/szefte , I’m just trying to get more insight
into your use case. I assume your Notion setup has multiple workspaces.
Since exporting from Notion is done per workspace, why do you want to
combine workspaces in AppFlowy?

I'm having the same issue. I expected that uploading my notion data would
add it to my existing workspace. I now have two workspaces that I can't
seem to merge or combine.


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[image: Samcfuchs]Samcfuchs left a comment (AppFlowy-IO/AppFlowy#5344)
https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2670532342

@szefte https://github.com/szefte , I’m just trying to get more insight
into your use case. I assume your Notion setup has multiple workspaces.
Since exporting from Notion is done per workspace, why do you want to
combine workspaces in AppFlowy?

I'm having the same issue. I expected that uploading my notion data would
add it to my existing workspace. I now have two workspaces that I can't
seem to merge or combine.


Reply to this email directly, view it on GitHub
https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2670532342,
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<!-- gh-comment-id:2670538284 --> @szefte commented on GitHub (Feb 20, 2025): I can move pages freely in notion between workspaces and one note between notebooks. we are talking right click copy and paste page...how is this not a thing ? On Wed, Feb 19, 2025, 22:54 Sam Fuchs ***@***.***> wrote: > @szefte <https://github.com/szefte> , I’m just trying to get more insight > into your use case. I assume your Notion setup has multiple workspaces. > Since exporting from Notion is done per workspace, why do you want to > combine workspaces in AppFlowy? > > I'm having the same issue. I expected that uploading my notion data would > add it to my existing workspace. I now have two workspaces that I can't > seem to merge or combine. > > — > Reply to this email directly, view it on GitHub > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2670532342>, > or unsubscribe > <https://github.com/notifications/unsubscribe-auth/AA2FTM75FJPGP5CX3HW7RHT2QVUZTAVCNFSM6AAAAABH2GKMM6VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDMNZQGUZTEMZUGI> > . > You are receiving this because you were mentioned.Message ID: > ***@***.***> > [image: Samcfuchs]*Samcfuchs* left a comment (AppFlowy-IO/AppFlowy#5344) > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2670532342> > > @szefte <https://github.com/szefte> , I’m just trying to get more insight > into your use case. I assume your Notion setup has multiple workspaces. > Since exporting from Notion is done per workspace, why do you want to > combine workspaces in AppFlowy? > > I'm having the same issue. I expected that uploading my notion data would > add it to my existing workspace. I now have two workspaces that I can't > seem to merge or combine. > > — > Reply to this email directly, view it on GitHub > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2670532342>, > or unsubscribe > <https://github.com/notifications/unsubscribe-auth/AA2FTM75FJPGP5CX3HW7RHT2QVUZTAVCNFSM6AAAAABH2GKMM6VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDMNZQGUZTEMZUGI> > . > You are receiving this because you were mentioned.Message ID: > ***@***.***> >
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@stucker9 commented on GitHub (Apr 8, 2025):

I have nothing of substance to add, just wanted to vent my frustrations with moving from Notion to Appflowy. I sense this process that I've experienced and others above have mentioned in detail is definitely keeping users on Notion and away from Appflowy. I look forward to when this is a feature as I now have a dozen workspaces, one paid one somewhere in there, and no way to get stuff from one to the other without breaking the pages.
I shall attempt to import the data files as mentioned earlier in this convo.

<!-- gh-comment-id:2786682720 --> @stucker9 commented on GitHub (Apr 8, 2025): I have nothing of substance to add, just wanted to vent my frustrations with moving from Notion to Appflowy. I sense this process that I've experienced and others above have mentioned in detail is definitely keeping users on Notion and away from Appflowy. I look forward to when this is a feature as I now have a dozen workspaces, one paid one somewhere in there, and no way to get stuff from one to the other without breaking the pages. I shall attempt to import the data files as mentioned earlier in this convo.
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@szefte commented on GitHub (Apr 8, 2025):

it's kinda weird we keep having to ask for a feature Microsoft One Note had
since 2003.

On Tue, Apr 8, 2025, 08:40 Stucker @.***> wrote:

I have nothing of substance to add, just wanted to vent my frustrations
with moving from Notion to Appflowy. I sense this process that I've
experienced and others above have mentioned in detail is definitely keeping
users on Notion and away from Appflowy. I look forward to when this is a
feature as I now have a dozen workspaces, one paid one somewhere in there,
and no way to get stuff from one to the other without breaking the pages.
I shall attempt to import the data files as mentioned earlier in this
convo.


Reply to this email directly, view it on GitHub
https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2786682720,
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stucker9 left a comment (AppFlowy-IO/AppFlowy#5344)
https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2786682720

I have nothing of substance to add, just wanted to vent my frustrations
with moving from Notion to Appflowy. I sense this process that I've
experienced and others above have mentioned in detail is definitely keeping
users on Notion and away from Appflowy. I look forward to when this is a
feature as I now have a dozen workspaces, one paid one somewhere in there,
and no way to get stuff from one to the other without breaking the pages.
I shall attempt to import the data files as mentioned earlier in this
convo.


Reply to this email directly, view it on GitHub
https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2786682720,
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<!-- gh-comment-id:2786712509 --> @szefte commented on GitHub (Apr 8, 2025): it's kinda weird we keep having to ask for a feature Microsoft One Note had since 2003. On Tue, Apr 8, 2025, 08:40 Stucker ***@***.***> wrote: > I have nothing of substance to add, just wanted to vent my frustrations > with moving from Notion to Appflowy. I sense this process that I've > experienced and others above have mentioned in detail is definitely keeping > users on Notion and away from Appflowy. I look forward to when this is a > feature as I now have a dozen workspaces, one paid one somewhere in there, > and no way to get stuff from one to the other without breaking the pages. > I shall attempt to import the data files as mentioned earlier in this > convo. > > — > Reply to this email directly, view it on GitHub > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2786682720>, > or unsubscribe > <https://github.com/notifications/unsubscribe-auth/AA2FTM3E6OFPYQ7ZXXKXASL2YPNVHAVCNFSM6AAAAABH2GKMM6VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDOOBWGY4DENZSGA> > . > You are receiving this because you were mentioned.Message ID: > ***@***.***> > *stucker9* left a comment (AppFlowy-IO/AppFlowy#5344) > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2786682720> > > I have nothing of substance to add, just wanted to vent my frustrations > with moving from Notion to Appflowy. I sense this process that I've > experienced and others above have mentioned in detail is definitely keeping > users on Notion and away from Appflowy. I look forward to when this is a > feature as I now have a dozen workspaces, one paid one somewhere in there, > and no way to get stuff from one to the other without breaking the pages. > I shall attempt to import the data files as mentioned earlier in this > convo. > > — > Reply to this email directly, view it on GitHub > <https://github.com/AppFlowy-IO/AppFlowy/issues/5344#issuecomment-2786682720>, > or unsubscribe > <https://github.com/notifications/unsubscribe-auth/AA2FTM3E6OFPYQ7ZXXKXASL2YPNVHAVCNFSM6AAAAABH2GKMM6VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDOOBWGY4DENZSGA> > . > You are receiving this because you were mentioned.Message ID: > ***@***.***> >
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@fabiencharrasse commented on GitHub (Aug 2, 2025):

Another use case for this request. I can't migrate my entire Notion because it's too big / I don't want to recover everything, so I'm doing partial migrations of some pages, which creates multiple spaces, which I can't therefore bring together.

<!-- gh-comment-id:3146625827 --> @fabiencharrasse commented on GitHub (Aug 2, 2025): Another use case for this request. I can't migrate my entire Notion because it's too big / I don't want to recover everything, so I'm doing partial migrations of some pages, which creates multiple spaces, which I can't therefore bring together.
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@Jabe64 commented on GitHub (Aug 15, 2025):

Hi!

I thought that the latest release v0.9.7 fixed this issue when I read the changelog info: "Back up your AppFlowy workspace: Export your workspace as a ZIP file and import it back at any time" but it didn't. It's still impossible to move pages from one workspace to another.

There are a lot of similar open tickets related to this issue or about improving exporting:
[FR] Move or copy a page (with children) to a different workspace #7681
[FR] Import Export From/To appflowy #4998
[FR] Import/Export Notes #5715
[FR] export and import single appflowy format pages, settings #4387
[FR] Backup and Restore Notes as a Single File #7155
[FR] export raw database schema, properties, and data #5338
[FR] Import / Export notes #7273
[FR] Ability to export from AppFlowy Cloud Beta and remove existing data #5871
[FR] Bulk export all md files #3334
[FR] Copy-pasting spreadsheet cells into a grid page without needing to copy every cell one-by-one #4938
[FR] Export AppFlowy Projects As Actual Project Files #2097
Just to name a few...

@annieappflowy any updates about this feature? Is it planned for 2025? Please let us know.

<!-- gh-comment-id:3192961271 --> @Jabe64 commented on GitHub (Aug 15, 2025): Hi! I thought that the latest release v0.9.7 fixed this issue when I read [the changelog info:](https://github.com/AppFlowy-IO/AppFlowy/releases/tag/0.9.7) "Back up your AppFlowy workspace: Export your workspace as a ZIP file and import it back at any time" but it didn't. It's still impossible to move pages from one workspace to another. There are a lot of similar open tickets related to this issue or about improving exporting: [[FR] Move or copy a page (with children) to a different workspace #7681 ](https://github.com/AppFlowy-IO/AppFlowy/issues/7681) [[FR] Import Export From/To appflowy #4998 ](https://github.com/AppFlowy-IO/AppFlowy/issues/4998 ) [[FR] Import/Export Notes #5715 ](https://github.com/AppFlowy-IO/AppFlowy/issues/5715) [[FR] export and import single appflowy format pages, settings #4387 ](https://github.com/AppFlowy-IO/AppFlowy/issues/4387) [[FR] Backup and Restore Notes as a Single File #7155 ](https://github.com/AppFlowy-IO/AppFlowy/issues/7155) [[FR] export raw database schema, properties, and data #5338 ](https://github.com/AppFlowy-IO/AppFlowy/issues/5338) [[FR] Import / Export notes #7273](https://github.com/AppFlowy-IO/AppFlowy/issues/7273) [[FR] Ability to export from AppFlowy Cloud Beta and remove existing data #5871](https://github.com/AppFlowy-IO/AppFlowy/issues/5871) [[FR] Bulk export all md files #3334](https://github.com/AppFlowy-IO/AppFlowy/issues/3334) [[FR] Copy-pasting spreadsheet cells into a grid page without needing to copy every cell one-by-one #4938 ](https://github.com/AppFlowy-IO/AppFlowy/issues/4938) [[FR] Export AppFlowy Projects As Actual Project Files #2097](https://github.com/AppFlowy-IO/AppFlowy/issues/2097) Just to name a few... @annieappflowy any updates about this feature? Is it planned for 2025? Please let us know.
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AppFlowy-IO/AppFlowy#2373
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